Track Every Machine in Your Fleet.
Excavators, generators, skid steers, and more. TrackBin gives you real-time visibility into where every piece of heavy equipment is, who has it, and when it's due back.
$89/month or $890/year with 2 months free.
Heavy Equipment Demands Heavy Accountability
Equipment Held Hostage
Customers keep machines past their rental period. Without automated tracking, you don't realize it until weeks later — losing thousands in daily rental fees.
Fleet Visibility Gaps
With equipment spread across dozens of job sites, knowing what's available for the next rental becomes a guessing game.
Manual Record Keeping
Spreadsheets and paper trails can't scale. One typo means a $50,000 excavator goes untracked and unbilled for weeks.
Enterprise-Grade Tracking for Your Equipment Fleet
From deployment to return, TrackBin gives you full lifecycle visibility into every machine in your fleet.
Customer COI Tracking
Upload each customer's COI PDF manually, record the expiration date, and see Valid, Expiring Soon, Expired, or Missing before sending an expensive machine to site. Internal reminders keep the office ahead of renewals.
Real-Time Fleet Map
Every deployed machine pinned on an interactive map. Click any pin for customer details, rental period, and overdue status at a glance.
Return Alerts & Pickup Planning
Know when equipment passes its scheduled return date and calculate the best pickup run from your depot when multiple machines need to come back.
Public Tracking Link
Share a secure no-login link so the customer can follow delivery or pickup status, see route position when available, review evidence photos, and download the rental agreement.
Delivery & Pickup Photos
Capture optional photos when a machine is delivered or picked up, then compare both sides later as visual evidence. No AI damage detection or automated condition grading.
Machine Documents & Dispatch Emails
Send dispatch confirmation emails plus day-before delivery and pickup reminders, while quotes, work orders, invoices, and rental agreements stay tied to the exact machine on rent.
Your Yard. Your Starting Point.
Register your equipment yard as a depot. Every optimized route starts and ends there — so your hauling trucks always have a clear plan from gate to gate.
- Multiple depot/yard locations
- Round-trip route optimization
- Permanently visible on fleet map
- Depot-aware route calculations
Log the dispatch — record the machine, customer, job site, and expected return date.
Documents generate themselves — rental agreement, work order, and invoice tied to your daily or weekly rates.
Catch overdue returns before they cost you — the Financials page tracks exposure on every machine still out.
Protect Your Fleet. Maximize Your Revenue.
Start tracking every machine today. 14-Day Free Trial. Cancel anytime.