Keep Every Show Package On Schedule.
From cameras and speakers to LED walls, lighting kits, and staging support gear, TrackBin gives audiovisual teams one operational system for dispatches, future bookings, return windows, and client accountability.
$89/month or $890/year with 2 months free.
AV Inventory Breaks Down Fast Without Scheduling Discipline
Double-Booked Gear
A camera package gets promised to two productions, or a speaker rig is still out when the next event needs it. One scheduling miss can derail an entire show day.
No Real Visibility Across Jobs
Prep, load-out, deployment, strike, return. When your team tracks this in texts and spreadsheets, nobody has one reliable picture of what is booked, active, or back in the shop.
Revenue Lost in the Hand-Offs
Without clear dispatch history and customer-level accountability, late returns, special pricing, and missing items turn into margin leakage and billing disputes.
One Operating System for Audiovisual Rentals
TrackBin centralizes future bookings, field dispatches, route planning, and financial visibility so your AV team can move fast without losing control.
Calendar & Future Dispatch Planning
See past, active, and upcoming dispatches in a shared calendar, then plan future bookings without falsely marking gear as in use today.
Live Fleet & Job Map
Open an interactive map of deployed equipment and event sites. Click any dispatch for customer, address, schedule, and pricing context.
Google Maps Export
Push routes directly to Google Maps for drivers handling event load-outs, pickups, and multi-stop recovery days.
Public Tracking Link
Share a secure no-login link so the customer can follow delivery or pickup status, see route position when available, review evidence photos, and download the rental agreement.
Delivery & Pickup Photos
Capture optional photos when gear goes out and when it comes back, then compare both sides later as visual evidence. No automated damage detection or AI analysis.
Event Paperwork & Dispatch Emails
Send dispatch confirmation emails plus day-before delivery and pickup reminders, while quotes, work orders, invoices, and rental agreements stay tied to the same dispatch record.
Your Shop, Warehouse, and Prep Floor Stay Aligned
Register warehouses or prep depots so routing starts from the right location and the whole team knows where gear should return after each event.
- Multiple warehouses or prep locations
- Round-trip route planning from the correct depot
- Shared calendar visibility for future commitments
- Customer, address, and pricing context in one place
Create the dispatch — assign the gear, the event or customer, and the return date.
Documents generate themselves — work order, rental agreement, and invoice. No manual paperwork.
Track revenue and overdue gear — the Financials page shows exactly what's outstanding.
Run AV Logistics With Less Chaos
Give your coordinators, warehouse crew, and drivers one clear source of truth for every booking. Start your 14-day free trial today. Cancel anytime during the trial and pay nothing.