Keep Every Show Package On Schedule.
From cameras and speakers to LED walls, lighting kits, and staging support gear, TrackBin gives audiovisual teams one operational system for dispatches, future bookings, return windows, and client accountability.
$89/month or $890/year with 2 months free.
AV Inventory Breaks Down Fast Without Scheduling Discipline
Double-Booked Gear
A camera package gets promised to two productions, or a speaker rig is still out when the next event needs it. One scheduling miss can derail an entire show day.
No Real Visibility Across Jobs
Prep, load-out, deployment, strike, return. When your team tracks this in texts and spreadsheets, nobody has one reliable picture of what is booked, active, or back in the shop.
Revenue Lost in the Hand-Offs
Without clear dispatch history and customer-level accountability, late returns, special pricing, and missing items turn into margin leakage and billing disputes.
One Operating System for Audiovisual Rentals
TrackBin centralizes future bookings, field dispatches, route planning, and financial visibility so your AV team can move fast without losing control.
Automated Rental Calendar
See past, active, and upcoming dispatches in a shared calendar so coordinators can spot conflicts before promising gear to the next event.
Live Fleet & Job Map
Open an interactive map of deployed equipment and event sites. Click any dispatch for customer, address, schedule, and pricing context.
Future Dispatch Planning
Reserve gear for upcoming shoots and live events without falsely marking it as in use today. Your team keeps availability precise across prep and return windows.
Google Maps Export
Push routes directly to Google Maps for drivers handling event load-outs, pickups, and multi-stop recovery days.
Event Paperwork That Stays in Sync
Generate quotes, work orders, invoices, and rental agreements from the same dispatch record. When a producer questions what shipped, what returned, or what changed on-site, ops and billing share the same paperwork.
Revenue Tracking by Dispatch
Track standard rates or override pricing per booking when the deal is custom. Finance and ops stay aligned on what each event should produce.
Your Shop, Warehouse, and Prep Floor Stay Aligned
Register warehouses or prep depots so routing starts from the right location and the whole team knows where gear should return after each event.
- Multiple warehouses or prep locations
- Round-trip route planning from the correct depot
- Shared calendar visibility for future commitments
- Customer, address, and pricing context in one place
Trusted by Fast-Moving Rental Operators
“We had 48 wireless kits, LED wall processors, and comms packs moving between two ballrooms in one weekend. TrackBin gave our warehouse team a timestamped load-out trail, so when the venue questioned a missing receiver we resolved it before doors opened.”
Marisol V.
Operations Director, Voltage Event Productions
“Festival weekends used to mean three clipboards and nonstop radio calls. Now every speaker rack, truss cart, and projector package is assigned to the job in TrackBin, so our crews stop loading the wrong gear onto the wrong truck.”
Ethan K.
Warehouse Manager, Keystone AV Logistics
“Corporate roadshows are brutal when a client wants revised paperwork at 10 p.m. We build the quote, work order, and return record from the same asset list now, which killed the back-and-forth over what actually shipped to each stop.”
Priya N.
Production Coordinator, Northline Live Events
Run AV Logistics With Less Chaos
Give your coordinators, warehouse crew, and drivers one clear source of truth for every booking. Start your 14-day free trial today. Cancel anytime during the trial and pay nothing.